WERKDONE DATA PRIVACY NOTICE
Data Privacy
As a data intermediary party, we process the personal data of our Clients’ employees on behalf of our
Clients, and of our business partners. In order to provide the highest level of data protection, WerkDone
has adopted Singapore Personal Data Protection Act 2012 guidelines; Data Protection Obligation for
securing, transferring and processing Client employee data and business contact data. The PDPA serve as
the basis to ensure a consistent approach to privacy and data protection across Group Companies.
WERKDONE has an internal Data Privacy Policy that applies to all affiliates and associates. The Data
Privacy Policy helps us ensure that personal data is handled properly. The Data Privacy Policy governs
personal data collected by WERKDONE for its own purposes as well as information provided to us as a
processor for our Clients. It protects information collected online as well as offline. WERKDONE is
committed to protecting the privacy and security of personal data that we process in order to provide
services to our Clients. We receive personal data from our Clients about their current, prospective and
former employees as well as employee dependents and family members, as needed to provide benefits. This
Privacy Statement explains our practices with regard to the personal data we receive from our Clients as a
processor.
Data Protection
WERKDONE will collect and process your personal data only as instructed or permitted by your employer
or you. WERKDONE maintains appropriate security controls to protect your information.
WERKDONE will disclose your personal data to your employer and to other entities when instructed by
your employer. We may disclose your personal data to our affiliates and third-party processors as needed
to provide the services that you and your employer have requested. These entities are contractually bound
to limit the use of your personal data as needed to perform ONLY the services. We will also disclose
personal data when required to do so by law, such as in response to a subpoena, including to law
enforcement agencies and courts in the Singapore and other countries where we operate. If you have
questions about your privacy rights, please contact your employer’s human resources department.
International Data Transfer
Where authorized by your employer, WERKDONE will transfer personal data pertaining to individuals
located outside of Singapore to our affiliates and suppliers in the Singapore and elsewhere in the world, pursuant to applicable data protection laws. We will only transfer personal data pertaining to individuals as
permitted by the WERKDONE Privacy Code for Client Data Processing Services.
Sensitive Personal Data
In the ordinary course of its business, WERKDONE processes sensitive personal data on behalf of your
employer, such as personal identity numbers. WERKDONE has implemented reasonable technical,
physical and administrative safeguards to help protect the sensitive personal data from unlawful use and
unauthorized disclosure. All WERKDONE associates and contingent workers are required to follow these
established procedures, both online and offline. Access to sensitive personal data is limited to those
associates and contingent workers who have a need to access the information to perform tasks for
WERKDONE. WERKDONE will only; after obtaining your employer explicit consensus, disclose
sensitive personal data to those service providers, and/or advisors who are legally or contractually obligated
to protect them or as required or permitted by law.
Transfer of Personal Data to Third Parties and Internal Processors
WERKDONE may transfer Personal Data to a Third Party and to Internal Processors to the extent
necessary to serve the applicable Business Purposes. WERKDONE will only transfer Personal Data to a
Third Party or to an Internal Processor if a written contract has been entered into with the WERKDONE
Group Company ensuring that the same level of data protection will be applied as described in the
WERKDONE Privacy Code for Business Data.
Data Retention
WERKDONE will only retain your information for as long as necessary for the Purposes for which the
Personal Data is processed. WERKDONE has established records retention schedules for all types of
Personal Data that WERKDONE processes. Personal Data is retained in accordance with the records
retention schedules to ensure that records containing Personal Data are retained as needed to fulfil the
applicable Business Purposes, to comply with applicable laws, or as advisable in light of applicable statutes
of limitations. When the retention period has expired, records containing Personal Data will be securely
deleted or destroyed, de-identified, or transferred to archive, in accordance with retention schedule and
agreement with our clients.
Questions About Your Personal Data
WERKDONE is committed to transparency. We want individuals to understand how we collect and use
personal data so they may interact with WERKDONE with confidence. The materials provided on this
webpage may help you find the information you need about privacy at WERKDONE. If you have
questions related to the content of this webpage, please contact us at Privacy@WERKDONE.com. As an
employee of an WERKDONE Client, please reach out to your employer for more information regarding
the collection and processing of your personal data.
WERKDONE PTE LTD
WERKDONE Data Privacy and Governance Team
2 Kallang Avenue #08-32
Singapore 339407
How To Lodge A Complaint
If you believe that WERKDONE has not handled your Personal Data properly or that it has breached its
privacy obligations, under any applicable data protection laws or the WERKDONE Privacy Code for Data
Privacy, you may file your complaint in writing to the address above, or via email, to the Data Privacy and
Governance Team at Privacy@WERKDONE.com. The Data Privacy and Governance Team will
investigate each complaint and notify the Individual within a reasonable timeframe of the outcome of the
investigation.
Last Updated by:
Data Privacy and Governance
1 July 2022