Volunteer Management System in Singapore

From monetary donations to time committed to advocating a non-profit organisation’s cause, volunteers are typically heavily involved in various operations of any non-profit organisation and ensure that non-profits function smoothly. With how integral they are to your institution, having a robust volunteer management system to manage these supporters can be especially critical. When well-managed, volunteers develop a more positive and long-lasting relationship with your institution. Consequently, they will be more willing to go the extra mile to support your organisation, enabling your institution to have more valuable resources to achieve your mission. However, you may wonder what the specific functions of a volunteer management system are.

What is a Volunteer Management System?

A volunteer management system is a software that categorises and stores all of your non-profit institution’s active and inactive volunteer profiles, enabling you to apply filters to retrieve your required information easily and quickly at your discretion. In addition, this system also affords your organisation the convenience of tracking recruitment, training, scheduling and management efforts effortlessly on one single platform. As such, this system serves an all-in-one solution for your team to monitor, assess and grow your relationship with all volunteers effortlessly and effectively.

Why is Tracking Volunteer Hours Important?

Manpower Allocation Optimisation

Having a volunteer management system that can track volunteer hours ensures that there are always sufficient volunteers to roll out your organisation’s initiatives well. Optimised manpower allocation also benefits your volunteers by preventing burnout. Consequently, your institution will benefit from fewer volunteers dropping out of your volunteering programs.

Provides Valuable Data

With accurate volunteer hours data collected through the volunteer management system, your team can also gain insights on how best to improve your volunteer programs. For example, if the data indicates many cancellations or no-shows for a particular program, this data can be compared with that of other initiatives. Insights on potential factors impeding the smooth implementation of your programs can be gleaned. See more

How do I Choose a Volunteer Management System?

With the abundance of volunteer management solutions in the market, finding an appropriate one can take time and effort. To help your team with your selection, here are some crucial aspects to consider:

User-friendly

When your chosen volunteer management system is simple to use, your employees can master the tool and harness its full potential to benefit your organisation quickly. It also encourages your employees to sustain the use of your subscribed software, preventing the case where monetary resources are wasted on a tool that is not benefitting its intended users.

End-to-end volunteer management features

Choosing a system with a comprehensive suite of features, such as scheduling, time-tracking, and communication tools, ensures that your organisation can be well-served by a single platform. This helps your team avoid the need to switch between different tools, which is time-consuming and creates room for errors. Automating workflows also frees up valuable manpower, enabling them to focus on other more pressing tasks.

Digital decisioning system

A digital decisioning system automatically determines the best decision for organisations with the help of data and predictive analytics. In the non-profit sector, where inadequate staffing is a constant challenge, this can be particularly useful in saving time for employees. As a result, it alleviates their stress and provides them with greater bandwidth to perform other duties that add more value to your institution.

Robust cybersecurity

Strong cybersecurity ensures that all sensitive information is always safe. This is crucial in maintaining your volunteers’ trust in your organisation.

With all of these factors, your team will be well on its way to choosing an ideal volunteer management system.

Frequently Asked Questions About Volunteer Management System

The cost of a volunteer management software solution varies based on how many volunteer contacts your organisation has. For further details about the cost of WerkDone’s system, simply drop us an email at enquiry@werkdone.com or pop by our Singapore office for a chat.

There are many ways to keep track of volunteer hours. For some organisations, a simple sign-in sheet may suffice. Others may require volunteers to submit timesheets or online forms detailing their hours. However, one of the most efficient systems is to use a special software application designed for volunteer management and time-tracking. By automating the tracking process, the accuracy of data collected increases, enabling your institution to optimise volunteer allocation and ensure they are not overworked. At the same time, automation alleviates your employees’ workload and stress. By keeping track of volunteer hours through such a system, your organisations can ensure that your volunteers and staff feel appreciated and valued while work efficiency is maximised.

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