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Visitor Management System

WerkDone's Visitor Management System (VMS) introduces a simple and secure solution that is efficient, customizable, and affordable. Seamlessly manage visitors & staff with our solution!

VMS Website Illustration

Key Features

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Cloud-Based

Remote access to your application anytime, anywhere. Real-time access to visitor details.

01
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Intuitive User Interface

Easy-to-use application that requires minimal training for employees & visitors usage

02
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Cost Savings & Paperless

Improve manpower and management cost efficiency.
Go green with a paperless VMS system!

03
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Customizability

Workflow and pipeline are curated to unique visitor journeys and your business's requirements.

04
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Integration

With software: (e.g. email, SMS, location tracking, security software, SafeEntry)
With hardware: scanners (e.g. QR, barcode, RFID), door access (e.g. gantries, kiosks))

05
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Data Security

Our VMS systems are PDPA-compliant. WerkDone is a certified ISO27001 company.

06

Typical Application for VMS

    VMS List Check Icon
  • Healthcare: Prevent overcrowding or unauthorized access, track equipment & visitors. Streamline access for a wide variety of visitors including elderly & kids.
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  • Construction & Manufacturing: Track visitors & employees indoor and outdoors. Implement seamless Inventory Management & Security Protocol.
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  • Places of Attraction: Automate dissemination of House Rules & Emergency Protocol. Prevent overcrowding or trespassing.
VMS Typical Application Flow Animation

Visitor Journey

1 Preregistration Arrow Icon from Step 1 to Step 2

Register Illustration
    A
  1. Visitors can be pre-registed by host or self
  2. B
  3. Repeat Visitors & Employees can be uploaded & recognized
  4. C
  5. Credential Management (ICAMS) - ID verification, background checks with government bodies & authorities
  6. D
  7. Capacity Management - prevent over-booking and over-crowding

2 Upon Arrival Arrow Icon from Step 2 to Step 3

On Arrival Illustration
    A
  1. Visitors can check-in via preferred system: Barcode, QR, RFID
  2. B
  3. Entry, Identifiation, & Verification (ICAM) for Door Access (e.g. gantries, kiosks, existing door systems)
    Identifiation sticker/badge production
    Instant notifications via SMS/email
  4. C
  5. Visitor Orientation
    Forms (e.g. health declaration) & House rules (e.g. safety briefings, emergency protocol) via SMS/email

3 Visit Duration

    A
  1. Instant Notification System: In case of emergencies, when entering/exiting different sectors
  2. B
  3. Smart Tracking via UWB technology : Precise location tracking whether indoor or outdoors
    Via wearable badge
  4. C
  5. Employee, Contractor, Retailer Management (ICAM):
    Attendance & Timesheeting
Visit Duration Illustration
Arrow Icon from Step 3 to Step 4

3 Visit Duration

    A
  1. Instant Notification System: In case of emergencies, when entering/exiting different sectors
  2. B
  3. Smart Tracking via UWB technology : Precise location tracking whether indoor or outdoors
    Via wearable badge
  4. C
  5. Employee, Contractor, Retailer Management (ICAM):
    Attendance & Timesheeting
Visit Duration Illustration
Arrow Icon from Step 3 to Step 4

4 Departure

    A
  1. Instant Notification System for visitors & host upon successful check-out
  2. B
  3. Set Time Limitations: Visitors must check-out once time is up
  4. C
  5. AAR Integration: Feedback forms, marketing consent, etc.
Departure Illustration

5 Reporting & Analytics Arrow Icon from Step 4 to Step 5

Analytics Illustration
    A
  1. Comprehensive Management Dashboard
    Dynamic Search & Export Function
    Real-time visitor details
    Traffic heatmapping
    Visualization of frequency & trends

4 Departure

    A
  1. Instant Notification System for visitors & host upon successful check-out
  2. B
  3. Set Time Limitations: Visitors must check-out once time is up
  4. C
  5. AAR Integration: Feedback forms, marketing consent, etc.
Departure Illustration

What is UWB (Ultra-Wideband)

Ultra Wideband is a fast, secure and low power radio protocol used to determine location with accuracy unmatched by any other wireless technology.

Security Cam Illustration

How Does UWB Work?

Like Bluetooth and Wi-Fi, ultra-wideband is a wireless communication protocol that uses radio waves. A UWB transmitter sends billions of radio pulses across the wide spectrum frequency and a UWB receiver then translates the pulses into data. The same way bats use echolocation to sense their environment, UWB pulses can be used to sense distances between two transmitters.

UWB Flow Diagram with Laptop Illustration UWB in Laptop View UWB Flow Diagram

Data Analytics

Management Dashboard Icon
Enjoy real-time access to visitor data and trends with VMS Analytics!

You're In Good Hands

WerkDone's VMS Solution has been deployed in diverse locations for partners in a variety of industries
Yanmar Kajima Corporation Sumimoto Chemical Equinor
Mosque Madrasah Wakaf Shared Services, People's Park Complex, and More…

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