WerkDone's Visitor Management System (VMS) offers digital pre-registration and management of visitors and staff. It provides a simple, secure, and reliable solution for clients across Singapore!
Visitor Management System in Singapore
In today's world, security is now more important than ever before. A visitor management system helps to ensure the safety of your employees and customers by keeping track of who enters and leaves your building. By requiring visitors to sign in and out, you can quickly identify anyone who may have entered without permission. In addition, visitor management solutions can help you to keep track of deliveries and appointments. By requiring visitors to show their identification card and state the purpose of their visit, you can rest assured that only authorised personnel will be allowed into secure areas. A visitor management system is an essential tool for any business in Singapore and beyond that wants to protect its employees and customers.
Having a visitor management system is one of the best ways to ensure the safety and security of your facility. Not only does it give you a way to track who is coming and going, but it also allows you to screen visitors before they enter. There are many benefits to implementing a visitor management system at your facility including:
Improved Security
Security has been and will always be a top concern for businesses, and for good reason. A visitor management system can help to improve security by allowing you to screen visitors before they enter your building. You can use built-in features in the visitor management software to set up security protocols, such as requiring all visitors to present valid identification or pass through a metal detector.
You can also use a visitor management system to create a secure visitor log that can be used to track visitors in the event of an emergency. For instance, in the event of a fire breakout, you can quickly and easily see who was in the building and account for everyone's safety.
Increased Efficiency
An integrated visitor management system can help to increase the efficiency of your front desk staff by automating many of the tasks that they would otherwise have to do manually. For example, rather than having your receptionist call each visitor's host to let them know their guest has arrived, a visitor management system can automatically send an email or text message notification.
Additionally, visitor management systems can also help you to better manage meeting rooms and conference schedules. Rather than having your employees waste time searching for an available room, they can simply use the software functions to check room availability and reserve a space in advance.
Better Customer Service
A visitor management system can aid in improving customer service by giving visitors the ability to self-register upon arrival. This way, your front desk staff can spend less time checking people in and more time assisting visitors with their inquiries.
Self-registration via visitor management systems also allows visitors to privately input information such as where they’re going, whom they’re visiting, how long they anticipate being on site and more, so businesses don’t have to rely on front desk personnel asking these questions which could possibly compromise data privacy and security if not done properly.
Key Features
Cloud-Based
Remote access to your application anytime, anywhere. Real-time access to visitor
details using a visitor management system in Singapore.
Intuitive User Interface
Easy-to-use application that requires minimal training for employees & visitors
usage.
Cost Savings & Paperless
Improve manpower and management cost efficiency. Go green with a paperless visitor
management system!
Customizability
Workflow and pipeline are curated to unique visitor journeys and your business'
requirements.
Integration
With visitor management software: (e.g. email, SMS, location tracking, security
software, SafeEntry) With visitor management hardware: scanners (e.g. QR, barcode,
RFID), door access (e.g. gantries, kiosks))
Data Security
Our visitor management systems are PDPA-compliant. WerkDone is a certified ISO27001
company.
Typical Application for Visitor Management Systems in Singapore
Typical Application for Visitor Management Systems in Singapore
Healthcare
Prevent overcrowding or unauthorized access, track equipment & visitors. Streamline access for a wide variety of visitors including elderly & kids.
Construction & Manufacturing
Track visitors & employees indoor and outdoors. Implement seamless Inventory Management & Security Protocol.
Places of Attraction
Automate dissemination of House Rules & Emergency Protocol. Prevent overcrowding or trespassing.
Schools
By using a visitor management system, educational institutions in Singapore can streamline the visitor check-in process and gain valuable insights into who is entering their premises. Furthermore, school can use a visitor management system to track which staff members have access to certain areas of the building. This is especially important in schools with multiple buildings or floors. By knowing who is supposed to be where, administrators can quickly identify any unauthorised visitors. In the event of an emergency, a visitor management system can also be used to quickly evacuate buildings by identifying which individuals are on-site.
Offices
A visitor management system helps organisations in Singapore track and monitor visitors. In addition to safety and security, it can also help businesses save time and money. By automating the check-in process, businesses can free up staff members to perform their more important tasks. It can also be used to collect data about visitors, such as contact information and the purpose of their visit. This data can be used to improve customer service or sales strategies. Overall, a visitor management system provides numerous benefits for organisations of all sizes.
Gated Communities
A visitor management system can offer a number of benefits for gated communities in Singapore. Apart from ensuring the safety of residents by keeping track of who is coming and going, a visitor management system can also help to streamline community operations by tracking guest vehicles and issuing visitor passes. Additionally, visitors can be screened for criminal history or outstanding warrants.
Healthcare
Prevent overcrowding or unauthorized access, track equipment & visitors. Streamline access for a wide variety of visitors including elderly & kids.
Construction & Manufacturing
Track visitors & employees indoor and outdoors. Implement seamless Inventory Management & Security Protocol.
Places of Attraction
Automate dissemination of House Rules & Emergency Protocol. Prevent overcrowding or trespassing.
Schools
By using a visitor management system, educational institutions in Singapore can streamline the visitor check-in process and gain valuable insights into who is entering their premises. Furthermore, school can use a visitor management system to track which staff members have access to certain areas of the building.
This is especially important in schools with multiple buildings or floors. By knowing who is supposed to be where, administrators can quickly identify any unauthorised visitors. In the event of an emergency, a visitor management system can also be used to quickly evacuate buildings by identifying which individuals are on-site.
Offices
A visitor management system helps organisations in Singapore track and monitor visitors. In addition to safety and security, it can also help businesses save time and money. By automating the check-in process, businesses can free up staff members to perform their more important tasks. It can also be used to collect data about visitors, such as contact information and the purpose of their visit. This data can be used to improve customer service or sales strategies. Overall, a visitor management system provides numerous benefits for organisations of all sizes.
Gated Communities
A visitor management system can offer a number of benefits for gated communities in Singapore. Apart from ensuring the safety of residents by keeping track of who is coming and going, a visitor management system can also help to streamline community operations by tracking guest vehicles and issuing visitor passes. Additionally, visitors can be screened for criminal history or outstanding warrants.
Visitor Management System
Visitor Journey
Visitor Management System
Visitor Journey
Preregistration
A
Visitors can be pre-registed by host or self
B Repeat Visitors &
Employees can be uploaded & recognized
C Credential Management
(ICAMS) - ID verification, background checks with government bodies &
authorities
D Capacity Management -
prevent over-booking and over-crowding
Upon Arrival
A Visitors can check-in
via preferred system: Barcode, QR, RFID
B Entry, Identification,
& Verification (ICAM) for Door Access (e.g. gantries, kiosks, existing door
systems)
Identification sticker/badge production
Instant notifications via SMS/email
C Visitor Orientation
Forms (e.g. health declaration) & House rules (e.g. safety briefings, emergency
protocol) via SMS/email
Visit Duration
A Instant Notification
System: In case of emergencies, when entering/exiting different sectors
B Smart Tracking via UWB
technology : Precise location tracking whether indoor or outdoors Via wearable badge
C Employee, Contractor,
Retailer Management (ICAM): Attendance & Timesheeting
Departure
A Instant Notification System
for visitors & host upon successful check-out
B Set Time Limitations:
Visitors must check-out once time is up
C AAR Integration: Feedback
forms, marketing consent, etc.
Reporting & Analytics
Comprehensive Management Dashboard Dynamic Search & Export Function Real-time visitor
details Traffic heatmapping Visualization of frequency & trends
Preregistration
A Visitors can be pre-registed by
host or self
BRepeat Visitors & Employees can be uploaded & recognized
C Credential Management (ICAMS) - ID verification, background checks with government bodies & authorities
D Capacity Management - prevent over-booking and over-crowding
BRepeat Visitors & Employees can be uploaded & recognized
C Credential Management (ICAMS) - ID verification, background checks with government bodies & authorities
D Capacity Management - prevent over-booking and over-crowding
Upon Arrival
A Visitors can check-in via
preferred system: Barcode, QR, RFID
BEntry, Identification, & Verification (ICAM) for Door Access (e.g. gantries, kiosks, existing door systems) Identification sticker/badge production Instant notifications via SMS/email
C Visitor Orientation Forms (e.g. health declaration) & House rules (e.g. safety briefings, emergency protocol) via SMS/email
BEntry, Identification, & Verification (ICAM) for Door Access (e.g. gantries, kiosks, existing door systems) Identification sticker/badge production Instant notifications via SMS/email
C Visitor Orientation Forms (e.g. health declaration) & House rules (e.g. safety briefings, emergency protocol) via SMS/email
Visit Duration
A Instant Notification System: In
case of emergencies, when entering/exiting different sectors
B Smart Tracking via UWB technology : Precise location tracking whether indoor or outdoors Via wearable badge
C Employee, Contractor, Retailer Management (ICAM): Attendance & Timesheeting
B Smart Tracking via UWB technology : Precise location tracking whether indoor or outdoors Via wearable badge
C Employee, Contractor, Retailer Management (ICAM): Attendance & Timesheeting
Departure
A Instant Notification System for
visitors & host upon successful check-out
B Set Time Limitations: Visitors must check-out once time is up
C AAR Integration: Feedback forms, marketing consent, etc.
B Set Time Limitations: Visitors must check-out once time is up
C AAR Integration: Feedback forms, marketing consent, etc.
Reporting & Analytics
Comprehensive Management Dashboard Dynamic Search & Export Function Real-time visitor
details Traffic heatmapping Visualization of frequency & trends
Visitor Management System
Visitor Journey
A Visitors can be
pre-registed by host or self
B Repeat Visitors &
Employees can be uploaded & recognized
C Credential
Management (ICAMS) - ID verification, background checks with government bodies &
authorities
D Capacity Management
- prevent over-booking and over-crowding
Preregistration
A Instant
Notification System: In case of emergencies, when entering/exiting different
sectors
B Smart Tracking via
UWB technology : Precise location tracking whether indoor or outdoors Via
wearable badge
C Employee,
Contractor, Retailer Management (ICAM): Attendance & Timesheeting
Visit Duration
Comprehensive Management Dashboard Dynamic Search & Export Function Real-time visitor details Traffic heatmapping Visualization of frequency & trends
Reporting & Analytics
Upon Arrival
A Visitors can
check-in via preferred system: Barcode, QR, RFID
B Entry,
Identification, & Verification (ICAM) for Door Access (e.g. gantries, kiosks,
existing door systems)
Identification sticker/badge production
Instant notifications via SMS/email
C Visitor Orientation
Forms (e.g. health declaration) & House rules (e.g. safety briefings, emergency
protocol) via SMS/email
Departure
A Instant Notification
System for visitors & host upon successful check-out
B Set Time
Limitations: Visitors must check-out once time is up
C AAR Integration:
Feedback forms, marketing consent, etc.
Ultra-Wideband
What is UWB (Ultra-Wideband)
Ultra-Wideband is a fast, secure, and low-power radio protocol that can determine
position with accuracy unmatched by other wireless technologies.
How Does UWB Work?
Ultra-Wideband utilizes a transmitter and receiver to send and receive data using radio
waves. The transmitter sends billions of radio pulses across the wide spectrum frequency and
the receiver translates the pulses into data. UWB pulses can automatically sense distances
between two transmitters, similar to how bats use echolocation to sense their environment.
How UWB Could Help your Business
With its advantages in both precision and security, WerkDone’s Visitor Management System uses precise ranging UWB to assist businesses across various industries.
Frequently Asked Questions About Visitor Management Systems
How do hospitals keep track of visitors?
Hospitals are large, complex institutions that see a constant flow of visitors. In order to provide a safe and secure environment for patients, hospitals in Singapore have implemented a variety of measures such as visitor management systems to keep track of all the comings and goings
What is cloud-based visitor management?
Cloud-based visitor management is a system that enables organisations in Singapore to track and manage visitors using a cloud-based platform. Visitors can be pre-registered online and their information is stored in the cloud. When they arrive at the organisation, they can be checked in using a mobile app or a web-based interface.
Healthcare
Indoor Navigation | Secure Building Access
Places of Attraction
Visitor Analytics | Identity & Credential Checks | Secure Hands-Free Access
Construction
Asset & Equipment Tracking | Worker Access Management
Healthcare
Indoor Navigation | Secure Building Access
Places of Attraction
Visitor Analytics | Identity & Credential Checks | Secure Hands-Free Access
Construction
Asset & Equipment Tracking | Worker Access Management
Data Analytics
Enjoy real-time access to visitor data and trends with VMS Analytics!
Data Analytics
Enjoy real-time access to visitor data and trends with VMS Analytics!
Our Client
Ngee Ann Polytechnic
Get To Know The Client
Ngee Ann Polytechnic is a post-secondary education institution and statutory board under the purview of the Ministry of Education in Singapore. It is well-known for its business programmes and focus on entrepreneurship education.
Werkdone's Solution
WerkDone's Visitor Management System helped the client solve difficulties they were facing in managing visitors (such as access for external personnel). Our VMS also helped them to streamline overall Access Management for the school.
Functions Our VMS Provided:
1
Flexibility to add and manage multiple visitor types and their data
2
Simple and agile Policy Management for adjustment to new regulatory requirements or internal updates
3
Creating a seamless visitor experience
4
Secure and reliable data storage
Other Clients
MUIS MOSQUE MADRASAH WAREE “MNW”, PEOPLE’S PARK COMPLEX, and more…
